User roles and permissions in Hireguide
💡 Why should I learn this? Each user is assigned a specific role in Hireguide, and each role has its own configuration of permissions in the application. This article provides an overview of each of the roles and the associated permissions.
IN THIS ARTICLE
Understanding and assigning user roles
Understanding and assigning user roles
Only users with Owner status in Hireguide can assign roles to other users in their workspace. Owners can learn how to add and manage permissions in this article.
There are four different types of roles in Hireguide, each with their own set of permissions:
- Owner: Full access to all Hireguide permissions in workspace and positions.
- Recruiter: Access to all position and functionality. Content and user management permissions in workspace settings are limited.
- Hiring Manager: Full privileges within positions they're assigned to as Hiring Managers. No additional admin access in workspace.
- Interviewer: Limited to only participate in interviews they've been given access to. Any other position information and capabilities are restricted. No additional admin access in workspace.
See the table below outlining how the permissions vary by role.
Workspace permissions and position permissions
Permissions are assigned at two different levels in the Hireguide platform:
- Workspace-level
- Position-level
The purpose of Workspace-level permissions is to limit access to account configuration and administrative workspace settings.
The purpose of Position-level permissions is to limit access to confidential information in interviews. Owner and Recruiters have full access to all Positions, whereas Hiring Managers and Interviews access in Position is differentially limited.
The permissions in a Position take precedence over the permissions in the Workspace. This means that even if you're an Owner or Recruiter in your Hireguide Workspace, if you're assigned 'Hiring Manager' or 'Interviewer' status in a Position, you'll be restricted to performing certain actions or viewing specific elements accordingly. If you are an Owner or Recruiter that does not have an assigned role in a Position (i.e., you are not involved in hiring for that position), you'll be able to perform all actions and view all elements.
The following provides an overview of how the Workspace-level permissions vary across roles.
Workspace permissions by role
Owner |
Recruiter |
Hiring Manager |
Interviewer |
|
Manage users and permissions |
✅ |
❌ |
❌ |
❌ |
| View workspace users | ✅ |
✅ |
❌ |
❌ |
| Configure workspace settings (recording, privacy, candidate feedback forms, etc.) | ✅ |
❌ |
❌ |
❌ |
| Manage ATS integrations | ✅ |
❌ |
❌ |
❌ |
| Workspace customization | ✅ |
❌ |
❌ |
❌ |
| Manage workspace focus areas | ✅ |
❌ |
❌ |
❌ |
| Manage workspace calendar | ✅ |
❌ |
❌ |
❌ |
| Account management | ✅ |
❌ |
❌ |
❌ |
| Create positions in workspace | ✅ |
✅ |
✅ |
If given permission by owners |
| View and create templates | ✅ |
✅ |
✅ |
✅ |
| View AI insights | ✅ |
✅ |
✅ |
✅ |
| Access training material | ✅ |
✅ |
✅ |
✅ |
| Personal calendar integration | ✅ |
✅ |
✅ |
✅ |
| Zoom integration | ✅ |
✅ |
✅ |
✅ |
| Phone integration | ✅ |
✅ |
✅ |
✅ |
Position permissions by role
Owners and Recruiters both have full access to all permissions in positions.
Owners & Recruiters |
Hiring Manager |
Interviewer |
|
Edit position details (title, role, job description, ATS link) |
✅ |
✅ |
❌ |
| Edit interview guides for each round in a position | ✅ |
✅ |
❌ |
| Edit an interview guide for a particular interview a user has been assigned to | ✅ |
✅ |
✅ |
| Manage the hiring team (add members, assign roles, assign to interviews) | ✅ |
✅ |
Only if the Interviewer has 'Owner' or 'Recruiter' status in the workspace |
| Add and alter candidates for interviews | ✅ |
✅ |
❌ |
| Schedule interviews with candidates | ✅ |
✅ |
❌ |
| View all interview transcripts and/or interviewer feedback (including interviews they were not assigned to). | ✅ |
✅ |
❌ |
| Move interviews that have already occurred | ✅ |
✅ |
❌ |
| Remove interviews | ✅ |
✅ |
❌ |
| Access Decide | ✅ |
✅ |
✅ |